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Prevent accidentally saving over template - MTer

Posted: May 10, 2015

I have tried to train my brain to use Save As to prevent saving over my templates but I still save over them all too often. I am using Instant Text but still don't have shortcuts for a lot of my doctors in there yet. Any advice is much appreciated.

Easy ... stop using "save." - sm

[ In Reply To ..]
I had the same problem with saving over things.

The underlying problem is in the way you think about "save." That is the word we use for saving anything, from leftovers to files. We THINK in terms of "save." "Save" is our FIRST choice because ... why? It matches what we use for leftovers? It is first in the list? It is one word?

That is the problem ... "Save" is our first choice, while "save as" is our second.

As long as you think that way, you will have to remember to stop and choose "save as" as the EXCEPTION TO THE RULE. That is never going to work. You will be flying along, mindlessly hitting "save," "save," "save," and then saying "Oh, darn. I did it wrong AGAIN!"

Trying to train your brain to remember an EXCEPTION is not very effective. As long as you think in terms of always "saving" EXCEPT when you remember NOT to, you will have trouble.

The cure is fairly simple. Set things up so that "save" is the exception to the rule. Instead of thinking "save" for everything, simply stop using save for ANYTHING.

I do not ever use "save" first. I think in terms of "save as" and use "save as" as my default. I ALWAYS choose "save as." That way, the software presents me with a dialog box asking me for the new file name. At that point, I enter a new name.

You can always save an original from the "save as" dialog box. It just requires another step. You can also stop, exit the dialog box, and then choose "save."

That is the cure, though. Stop thinking "save" while trying to remember TO "save as." It won't work. Instead, simply stop using "save." Use only "save as." Think "save as" and let the software do the work of remembering.

Not easy - MTer

[ In Reply To ..]
but thank you for the suggestion. I have lost several, several files over the years and constantly hit Ctrl+S so as not to lose my file. Nice thought but don't think it will work for me.

OK, so you are talking about autosave, then. - sm

[ In Reply To ..]
Set your software's autosave function to a more appropriate length of time, like every minute or two. It saves to a different location than the original, so it will not overwrite it. Then, when you go to save for good, use only "save as." If the electricity goes off, find the document that was automated.

If you do that, you don't have to keep pounding ctrl-s all the time.

Chances are that your software has been autosaving all along and you were interfering with it by using ctrl-s.

If that won't work for you, simply make a rule that you must rename the file WHEN YOU RETRIEVE THE TEMPLATE. Do not wait.

I would encourage you to get more templates - sm

[ In Reply To ..]
into Instant Text. I have all of mine that way, and it makes it really quick. I just put each dictator in there as I do his/her report. It only takes a few seconds, and then I can go back and tweak things as needed. This is really the only way I save templates now.

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