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Making a template with Word - Vikefan

Posted: Jan 13, 2010

I've been messing around with Word a bit the past few days, trying to figure out how to make a "jump" function, where I can put a symbol or letter, number, etc. in certain places of a master document so I can hit a control + letter key or whatever and have the curser jump to that particular symbol/letter. I track all of my document IDs and Job IDs and I'd like a master to use every day so I can avoid all the tabbing, entering, etc. Throughout the day, the first 3 numbers of each ID pretty much stays the same and I'll go ahead in the morning and type those in after I get my first document and copy and paste for several lines but I hate all that arrowing over to where I need to be, etc. I want to be able to have that function where I can hit a couple of keys and have the cursor jump where I want it. I will probably eventually figure it out but right now, I'm ready to start sending hate mail to Bill Gates. (Only Kidding). I know there has to be a way to do that in Word. 20 years ago, you could do the same on a basic word processing machine.

If anyone knows how to do this, and it's not too much trouble or too complicated, would you mind please helping me or at least pointing me to a web site or at least in the right direction. It's not the "go to function". I thought for sure that was it, but it's not. From what I've read and understand, you have to do a template. I've been in that darned Word help section so long, I practically have it memorized. LOL.

Thanks in advance! :-)

templates - Happy MT Robin

[ In Reply To ..]
There are a couple of different ways you can do this:

One is a standard template and these were posted by someone here named Cheryl who is really good with tech stuff:

Add fields with Ctrl + F9 and jump to them with F11. sm

Shift + F11 will take you back to a previous field.

F12 is the shortcut for opening SaveAs.
If you can't "see" your fields in the document you need to press Alt + F9.

I do something a little bit different and rather than create a template, I just have a regular document and then for my jump spots I use ??. Then I created a macro that takes me to each ?? and replaces it with a space, using the "find and replace" function. It's probably more convoluted, but this way I can have the same macro on my F8 key for text and I use it the same macro using the Alt key and the #1 key on my keypad for when I'm filling in lab work, so my hand doesn't have to move as much.

Re: Vikefan - lexluther

[ In Reply To ..]
I think it is the bookmark function. I googled this under "bookmarks, microsoft word" and the instructions look familiar. Not sure how it works now because I no longer use it, but mine used to "jump" just by using the F5 key. Hope that helps!

Bookmarks and fields are different features in Word. (sm) - Cheryl

[ In Reply To ..]
The F5 shortcut (changed from Ctrl + G in 2003) brings up the GoTo dialog box to go to a page, bookmark, footnote, table, comment, graphic, or other location.

The quickest way to jump from one place to another to insert text is to insert blank fields in your template with Ctrl + F9, then you can press F11 to jump to the next field. The F5 shortcut requires additional steps to get to a blank field. Yes, you can get to the same place, but it will cost you keystrokes.

Thanks - sm (Word and Templates) - Vikefan

[ In Reply To ..]
Thanks you so much, Robin and the other poster. You guys are awesome. I'll look into both when I'm done working. Again, thanks so much! Have a great evening! :-)

Sorry - make that thanks to Robin and Lex - couldn't remember second poster's name - Vikefan - no message

[ In Reply To ..]
x

Word template - maleMT

[ In Reply To ..]
You define a Word macro such as alt-L or something, them define Word macro as a (Search) *, then define a backspace to erase the * (within the macro), then in your template you put a * where ever you want to jump to; can you &, etc if you want; takes a while but once you do it once, you've got it

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