A community of 30,000 US Transcriptionist serving Medical Transcription Industry

Trying to leave MT. sm - Thanks.

Posted: Jun 19, 2014

Help with two underlined sentences below.

Purpose and Scope: The incumbent is responsible for data entry, record assembly/analysis for all in-patient and out-patient records deficiencies in Hospital system. Notifications to physicians of the need for record completion. He/she may provide back up for the Record Completion Section and transcription process function.

I. Position Requirements:

A. Education: High School diploma or equivalent is preferred.

B. Experience: Minimum one year experience in data entry and other basic clerical and computer skills in a health information management department. Must be familiar with medical record content in an acute care setting. Prior experience with deficiency analysis a plus. Must have well-developed communication skills in order to relay information to physicians, staff in ancillary departments, and other health information management personnel.

My questions:

(1) Does "provide backup for transcription process" mean transcribing OP notes, discharge summaries, etc? I've never done hospital dictation.

(2) I've never worked in a hospital, so I'm not familiar with hospital charts. I worked in doctors' offices 13 years ago, but I never studied those charts for deficiencies. I don't know what is mandatory for hospital charts.

I don't want to be someone whose name is in a hospital's online career database for every job they have posted that I think I ALMOST qualify for. I don't want to create a situation where every time they see my name, they say, "Oh, she applies for everything." You know what I mean? Thanks.

So far, there have been job postings that have one funky little something in them where I don't think I can "talk my way" pass a requirement if confronted in an interview. Example: The unit secretary is responsible for reception duties, secretarial duties, billing and coding. Granted, they did not request ICD-9 knowledge, but I've never done billing and coding.

Again, thanks for your opinions.

I made the jump to an in-house Unit Secretary - sm

[ In Reply To ..]
position. One thing became very clear at the onset - the job descriptions and the job duties you will be doing are two very different things. After being on the job for a couple of months, I went back and read the job description and laughed. My job was nothing like the description. The job description was VERY outdated, vague, etc. My opinion? You have to go for it. The Unit Secretary job was such a blessing. My transcription experience was enough to get me in the door and opened me up to all sorts of employment opportunities that I wouldn't have even known existed. Once you are in-house, you usually get first consideration for other positions. You'll never regret it!

Thanks so much for responding. If you can - Trying to leave MT. sm

[ In Reply To ..]
remember, did the job description contain skills that you did not have, but you applied for the job anyway?

suggestion - Snow Bunny (the original)

[ In Reply To ..]
Try to pick out the keywords in the job description and make sure those keywords are incorporated into your resume.

More and more companies are using software to choose resumes based upon the keywords, and those resumes lacking them will never make it to the desk of Human Resources. That's why many times people never get a response.

Find a headhunter in your area and talk to them. They could help you polish your resume and also give tips on how to improve your chances of getting a position. Also, don't shy away from temporary work, especially if you're getting out of MT. Even data entry. Focus more on building your skill set and less on the hourly rate. It'll benefit you in the end.

Snow Bunny - this is very good advice - sm

[ In Reply To ..]
It is absolutely true that when you're applying online, most companies are using software to look for keywords. Just as Snow Bunny said, make sure the job description and your resume and/or application have some of the same words in them or HR won't even give you a call or interview.

I'm beginning to wonder - about the keyword thing

[ In Reply To ..]
Husband has been looking for a job for a couple of months now, and incorporating keywords into his resumes almost every time he applies for different jobs. However, no call backs. I wonder if that's even working anymore. Guess the employment process is somehow further winnowing potential employees out.

My husband had the same problem for 6 months - Snow Bunny (the original)

[ In Reply To ..]
He finally connected with a company (Teksystems) that he had prior experience with in terms of job placement, which I why I recommend not always "going it alone."

Unfortunately, job seekers are also dealing with a disappointing job market. Plus, you have more people seeking employment than available positions. Add to that the fact that it's much more cost effective for a company to use someone here on a work visa than to use an American-born and trained individual.

Probably, but I would never let that stop me. - sm

[ In Reply To ..]
They in no way expect you to show up on your first day and know everything. If you've been an MT, you're more than qualified for a Unit Secretary position. Get out there and apply, apply, apply!!!

have to disagree on something you said - Snow Bunny

[ In Reply To ..]
Being a skilled MT does not make you "more than qualified for a Unit Secretary position." The job requires strong people skills (MD, patients, insurance companies) ... prior experience ... knowledge of non-MT software. Many companies require 1-2 years' prior experience.

Click on the link below for one example of an actual position:

The OP was looking at a medical records job - not unit secretary.

[ In Reply To ..]
They are not at all the same thing.

Answers - sm

[ In Reply To ..]
ProvidingÅ� backup for transcription function most likely does not mean transcribing. If it required that, it would have said so. They probably outsource. The transcription function will involve things like coordinating with the service, checking on dictation completion, photocopying and filing reports if the chart is paper, uploading it to the EHR if not, checking line counts against the bill, and so forth.

Google "content of inpatient medical records" for a bunch of helpful resources. See the link below, too. Deficiency analysis involves checking to see that all the parts are there, signed, dated, complete, etc. They will most likely have written SOPs for these things.

"Billing and coding" IS ICD-9, so, yup, they said it. Don't let that stop you. A great attitude, a "can do" outlook, and genuine helpfulness mean a lot.

Instead of worrying and holding back because of something you think you might not know, find out what is, figure out how you did it in another job (even without realizing it), and go for it. Google is your friend.

Good luck
G

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