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Security - Nickname

Posted: Oct 22, 2012

I am looking into transcribing for a doctor from 1000 miles away. I currently work in his office but will be moving. He is concerned about the security of his files during transfer and also when they get on my computer...("How can I be sure my files are secure once they are on your computer?"). Does anyone have any recommendations/suggestions for this situation?

Thanks everyone.

Security - INMT

[ In Reply To ..]
Sounds like he has some "security" issues of his own. All you can really do is advise him that even working at home you still abide by HIPAA compliance and you should find a contract to sign for him, probably one online somewhere. Hopefully you have more than one computer in the house and you need to keep one for work, no kids, hubby, etc. As far as safety in transfer it would depend on how you plan to get files from him; either an FTP site or email them. Email you can encrept them or zip, both with passwords only known at your end to you and at his him to him or staff.

Good luck

First tell us how you are going to transfer files - NM

[ In Reply To ..]
..

security for remote transcription - ICManiac

[ In Reply To ..]
I will cut/paste at the end of this the language I use in my contract regarding security. How you set up transferring files securely will be your preference. I use mydocsonline for one of my clients to get voice files to me. It's about $30/month. I use MPTools6 or MPWord6 to transcribe/transfer files back to my clients' offices. Another client uses the built-in encryption program included with their Olympus recorder to send voice files through email.

Each of my contract includes language to satisfy HIPAA/HITECH compatability:

Either party may terminate this agreement on not less than thirty (30) days' notice. Upon dissolution of this agreement, for whatever reason, all retained documents (paper or computerized) will be destroyed by the Contractor within 15 days except that invoices used as supportive tax documents will be kept.

Confidentiality: As a Contractor, it is my responsibility not to violate any confidence of the patient or their family through indiscriminate discussion pertaining to patients, their treatment, diagnosis, or prognosis. Erroneous and nonpublic information released by me shall result in legal liability. I understand and agree that all patient records and patient information are strictly confidential and will not make any disclosures. No paper documents held by myself for the Client will be disposed of without first shredding said documents. I will set up files and directories on computer(s) in such a way as to prevent unauthorized viewing, deleting, or copying. Said computer(s) will also be configured to prevent unauthorized use and will also employ security devices to prevent theft of said computer(s). No work shall be sent from the computer without it first being encrypted using a minimum of 128 bit encryption. No patient of Client names will be stored by myself in any form of database for use after termination of this contract. Transcriptionist will not maintain voice files or documents longer than 12 months unless otherwise stated.

All my clients are more than 1500 miles from me and we have never met in person.

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