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No cut/paste workaround? - KC

Posted: Oct 03, 2012

So is it a HIPAA violation to copy text from a sample by the same dictator, paste it into Notepad, then cut it from Notepad & paste into your document?

not unless it has specific patient info such as name...etc. - anon

[ In Reply To ..]
cutting and pasting redundant "text" is not a violation unless it has specific patient information included, such as name, dob, etc. It is "patient information" that is to be protected, not text used over and over again.

If they want to be picky, they can say that going into another report is a HIPAA violation. - BeenThereDoneThat

[ In Reply To ..]
I would follow whatever the rules are for that account or company, because with HIPAA being so closely monitored now, you could end up in a heap of trouble if their policy won't allow you to go into other reports.

then the reports should not be available for viewing. - anon

[ In Reply To ..]
period....to anybody....even the doctors. makes no sense.

No specific patient info - just text. - KC

[ In Reply To ..]
Thank you -- That's what I was hoping to hear. It's just text used over and over. I was hoping that by copying into Word Pad first and THEN into the document, I'd be covering myself re HIPAA. You're allowed to go out to the Web and paste in text if you need to, I didn't see how this was any different since it has no patient info. I'm paranoid these days...but why should we have to keep reinventing the wheel? Thank you so much for answering!

true, but another problem with cut and paste - sue

[ In Reply To ..]
is that sometimes the text that is cut and pasted is not edited properly to reflect the dictated text. In other words, the MT imports the text but inadvertently/accidentally leaves in text that was not dictated.

For instance, MT cut and pastes EGD and makes all the changes dictated, but forgets to delete the tail end that was not dictated, but was in the text MT imported.

Obviously this can even happen from a report the MT herself creates as a "standard," but I think it cuts down on the liability from the MTSO standpoint.

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