A community of 30,000 US Transcriptionist serving Medical Transcription Industry


Need suggestions about work situation - EnglishLover


Posted: Jan 01, 2010

I am an IC with a small MTSO and have been working there since the end of October.  My training was a total of 30 minutes maybe.  This company has no dedicated QA.  There is no company specifics manual.  There are no clear, concise specifics for each account, just samples which it turns out are incorrect or conflicting half the time.  I have to ask questions to the office manager who is not a transcriptionist and passes information on to another MT.  She does not understand any of my questions and does not have the capability of evaluating the response of an MT.  I answers I receive do not seem to be from a seasoned MT.  The response to any questions I ask is always “use the samples.”  My errors have included expanding abbreviations in a diagnosis/assessment, expanding medications that were abbreviated (HCTZ), and expanding slang (AFib.)  I have questioned the usage of a discontinued medication (Aldomet, instead of methyldopa) that the doc had just prescribed, not something in the PHI.  I was told to go verbatim. 

I started out with 2 accounts and a 3rd that was vacation coverage.  One doctor dictates every day and the other doctor (gastro) waits until Friday to dictate a weeks worth of very intensive reports.  These 2 accounts do not pair well together.  The vacation coverage was insane.  No specifics at all.  Then the following week I received an IM asking why I was not doing the extra account.  I had to point out that I was only assigned for vacation coverage for 1 week.  They had forgotten.  In my first month I was going crazy working 5 days and then doing the other doc’s reports over the weekend.  For STATs I had to sift through each voice file to find the patient.  At one point, several times a day I was called and given a name for a STAT report.  Each time I was actually in the middle of a report.  Overwhelmed is an understatement.  The person editing my reports said I was doing very well with the gastro account and then I was pulled off that account.  I told the manager that I needed help with the gastro doc.  Minutes after that conversation, I was told that a report had a wrong date and all of my gastro reports were dumped back into the system.  I had to redo over 40 reports which caused the other reports to go past the TAT.  Many of them were correct, but I still had to proof them to find out.  The errors were from not closing the document when uploading.  The Word backup version was uploading, not the version I had just saved. 

Once after getting an unacceptable amount of errors I challenged them all and the office found out that the samples were incorrect.  I have been dinged for incorrectly spelling a referring doctor’s name.  The name was actually incorrect on the doctors’ list I was given.  Daily patient appointment lists are not always sent.  Often I have to ask.  In my last round of corrections I researched and cited every rebuttal, asked if the company followed the BOS, ISMP, AMA, HIPAA, and/or JCAHO.  I softened my challenges with stating that I am skittish about creating medicolegal documents and not wanting to be held liable.  The response I got an MT was everything I said was true, but go by the samples.  Never received an answer as to what entity they follow.

I won’t even bother you with the paycheck fiasco, but I did eventually get paid.

I have been yelled at, to which I do not take kindly to, and have no problems with telling someone to find another way to speak to me.  I was being hounded for not having my IM on, and was being told through e-mails and calls on both my house phone and cell phone to turn it on.  If there is no work why would I be at the computer with the IM on?  I am expected to have my IM up during there office hours which are not my work hours.  To me that sounds like an employee.  After having to display my extremely strong personality, I no longer receive superfluous calls, e-mails, or forced to have my IM on unless I am working.

What is keeping me here right now is I do like my accounts.  I see more money than the last job where we worked from a pool and I was unable to build up my speed.  Cherry pickers and accounts in 2 different time zones were killing me.  The line rate is okay.  There are no ESL’s and the company has no plans for voice recognition.  I know sometimes there are bumps in the beginning.  The thing that kills me is the lack of organization and knowledge.    

I love being an MT and had been out of the industry for about 1 year.  This is my 2nd job since graduating from M-TEC in 2007.  I need to build up my resume.  I need suggestions on how to handle this?  I am very concientious of my work, so this is troublesome to me.  Become mindless or move on?

I am sorry about such a long post but I am frustrated and I need the opinions of my fellow MTs.  Thanks!

Dont have a suggestion, per se, but I sure do - have a RESPONSE. (sm)

[ In Reply To ..]
I think most of us have to deal with similar frustrations, and much of it is compounded by the fact that those in charge don't have Clue-One about what the heck it is their MT employees actually DO.

I seriously doubt that a single one of the Suits, who feel we should be doing this job for 8 or 9 cpl or less, would last even one day if they tried to do our job, themselves.

The problem with so many healthcare-related jobs these days is they hire too many Chiefs, and not enough Indians. And none of the Chiefs have walked so much as a half-block in our moccasins, let alone the proverbial mile. To say they JUST DON'T GET IT would be the mother of all understatements.

My suggestion.... - sm

[ In Reply To ..]
If you LIKE the acounts and ARE making good money, IF it were me, I would deal with it and make the money. That's just me though. You said you have been an MT for two years and it is HARD to find an MT job these days with little experience. I would just hang on, try to do it their way, keep records of changes they tell you to make and just do it as they say do it. That's just what I personally would do. Good luck.

Do it your way - sm

[ In Reply To ..]
In those instances where they tell you to go the example, and the example is wrong or inconsistent, do it your own way. They shunt it off "to the example" because they don't know what to do, so go ahead and make your way the standard. If they come back with corrections, correct your example, tweaking it until everyone is satisfied. Steadily, one by one, build up your own catalogue of examples.

When it comes to things like expanding or abbreviating, pin them down to one or the other. Tell them you need a definitive decision to be consistent, then put that on your list of specs, with time, date, and person who ordered it.

Do that with each correction or "thing" that they come back to you with. You are the IC. They are entitled to their specifications, of course, but you are in charge of making sure your operation runs best for you. Same thing with IM, email, your availability. I have had that same issue... them expecting me to be hanging around my IM and inbox even when there is no work to be done. Not gonna do it, and I just flat out told them that. Me being available by IM is a courtesy, not a requirement. I don't even have it on all the time when I am at my computer. Again, as an IC that is an element you control and decide about, not them.

As far as dates, schedules, doctor names, accuracy of the information that is dictated... stay firm in your assertion that that is on them, not you. And save everything - patient lists, voice files, emails - in a CYA file for if/when they come back and claim they never said that, or the doctor couldn't have possibly dictated that, etc.

Stats - start charging extra for them. I bet they re-evalute which notes are actually stats and which notes they can go ahead and wait a little longer for.

You sound like you have a good grip on being assertive and taking up for yourself. You have to be that way as an IC or they will run roughshod right over you. We are treated the way we allow ourselves to be treated, good or bad.

Being out-of-sight, as we at-home ICs are, lends itself to somewhat of a depersonalizing of us. We are initials on a document, a voice on the phone. It is easy to treat us in a way they would not were we sitting at a desk in the office next to them.

Good luck, you can make it work right.

Get everything in writing - Happy MT Robin

[ In Reply To ..]
Try to refrain as much as possible in getting information about changes, etc., in phone calls. Deal strictly in e mails and keep them in a separate folder in your e mail client, or print them out and keep them in a binder. It will help index a multitude of changes, plus when they contradict themselves and try to make it your problem and/or issue, you can reference back to the e mail and point out that the information came from them.

Well said my friend, well said! - Sunshine State MT

[ In Reply To ..]
Ditto, ditto, ditto . . .

p.s. - I would definitely hold onto that job just for the fact that you have very few ESLs.

Happy New Year!

Experience, Strength and Hope - MT2020

[ In Reply To ..]
Wow! First breath. As was said previously we do deal with alot of the issues you are dealing with, that's just the nature of the business, and we get better when that stuff don't even phase us anymore, we just do it. So hold on. Doing it our way was another good suggestion. But keep AHDI practices in your decisions and you should be fine. And Its a tough business, but it can be rewarding and fun, so hang in there.

I had a job similar to that once, but - Just passing through

[ In Reply To ..]
it paid 12 cpl plus extra for STATs and so I was very happy to go with the flow and do it their way since no job before or since has ever paid that much. Working IC has its drawbacks especially with being expected to be available 24/7.

If you are satisfied with your pay and accounts, I would just bite the bullet and hang on as long as it takes to get the experience you need to move on to something better. It sounds like you have a good grasp on the correct way to type a report, so hold on to that and try to avoid falling into the bad habits working at this place can create. I know, easier said than done, but best of luck to you.

Thanks everyone! - EnglishLover

[ In Reply To ..]
I was starting to think maybe I was having a diva moment! Even the strongest of us question ourselves, just not as much! I appreciate the replies and will use everything suggested!

I have been lurking since I was in school and this was my first post. I cannot convey how thankful I am to have had your input! Happy New Year!


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